How to Change Printer From Color to Black and White.1. Close any applications from which you print. Click the Windows Start button to open the Start menu, then click "Gadgets and Printers" in the best column.
2. Click to choose the printer you wish to set up to print in black and white. Right-click the selected printer, then click "Printing Preferences" in the context menu.
3. Click the "Color" tab in the Printing Preferences window and choose the "Print in grayscale" alternative. Select the "High quality" setting in the drop-down list following the "Print in grayscale" option. Click the "Apply" button, then click "OK.".
4. Close the "Gadget and Printers" window. Open Microsoft Word or another program from which you wish to print color files in black and white. Open a file which contains a color image. Click "Submit" and "Print," then click "OKAY" or "Print" in the Print dialog box.